Overview
Employees
Tap an employee to view or edit their hours.
▸ Inactive employees
Schedule
▸ Teams
Routes
Optimized stop order for an employee or team's day, starting and ending back at the shop. Free to build.
▸ Time Off Requests
Jobs
Customers
Import expects a CSV with a Name column (Company Name, Phone, Email, Street, City, State, Zip, Notes are optional). Rows matching an existing customer's name are skipped.
Billing
Billing overview
Sales by payment type
Quotes
Estimates for work that hasn't been booked yet.
Invoices
Billed work, emailed to the customer once sent.
Inventory
Inventory
A quote alone never puts anything "on hold" -- items show up on hold once a pull sheet is built for the job or it's turned into an invoice, and come out of stock for good once that pull sheet is fulfilled or the invoice is paid in full. Turn tracking on for a catalog item and set its starting quantity/cost in the Settings tab above.
Pull sheets
Picking lists built from a job's inventory-tracked items. Building one from a quote (or a standalone one) is what puts those items on hold; building one from an invoice doesn't add to the count since the invoice already reserved them. Marking one fulfilled removes those quantities from stock for good.
| Job | Customer | Items | Status |
|---|
▸ Fulfilled pull sheets
Reports
Labor hours, invoiced totals, paid totals, and profit for a time range.
Gross & Net Profit by Month
Trailing 6 months, regardless of the range picker above.
Chat
No chats yet.
Settings
Appearance
Saved on this device only -- other computers/phones keep their own setting.
Business name
Shown on invoice/quote PDFs, and as the sender name customers see on invoice and quote emails.
Company logo
Shown at the top of every invoice PDF, and next to "Coll Admin" up top. PNG, JPEG, or WebP, up to 3MB.
Get paid online
Connect your own Stripe account so customer payments on your invoices go straight to your bank account, not ours. Stripe's own processing fees apply (2.9%+30¢ card / 0.8% bank transfer), plus a 0.5% platform fee per payment.
Payroll email
Where "Submit Hours for Payroll" sends timesheets. Required before employees can submit hours.
Long shift alert
Get a notification if an employee is still clocked in past this many hours -- handy for catching a forgotten clock-out.
Overview profit bubbles
Show the Gross Profit and Net Profit bubbles for the current month at the top of the Overview tab.
Pay schedule
Controls what "Submit Hours for Payroll" bundles together.
Change admin email
This is the email you sign in with. Requires your current password.
Change password
Business timezone
Where this business is located. Used to send automated emails (like invoice reminders) at a sensible local hour instead of a fixed one.
Shop location
Where employees auto clock-in/out. Start typing your shop's address below and pick it from the list -- or paste exact coordinates directly if you already have them.
No auto clock-in before this time, even if they're at the shop. Leave at 12:00 AM for no restriction.
Delete account
Permanently deletes your company's Coll Timeclock account and all its data -- employees, time records, customers, invoices, and everything else. This can't be undone.